000034866 - How to upload files to RSA Customer Support for analysis

Document created by RSA Customer Support Employee on May 6, 2017
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Article Number000034866
Applies ToAll RSA Products
IssueAfter raising a support case, the assigned support engineer may sometimes request files from your product deployment, such as log files or screenshots, to help us answer your questions or troubleshoot.
Or, when you first raise a case with us, you may want to proactively upload files to help you describe the issue.  This will often allow support to provide a useful response more quickly, as the support engineer will have access to the information as soon as they are assigned to your case.
There are three main ways you can send files to RSA Customer Support:
  • Send an email to the support engineer
  • Attach the files directly to your RSA Support Case in the My RSA Case Management portal within RSA Link.
  • Upload to the RSA SFTP (Secure File Transfer Protocol) site
Product-specific or other methods may be possible, particularly for very sensitive data.
Tasks

Email


You can attach files to an email sent to RSA Support either before or after your case is created.
  • Before: If you are raising a support case by sending an email to RSA Support (only for non-urgent support cases), you can attach file(s) to your emailed request.
  • After: When a support case has been created, you will receive a confirmation message from RSA's CaseUpdate email address.  You can "reply all" to that or any subsequent email from that address for the case and attach the file(s) you need to send to RSA.
When emailing CaseUpdate, you must always include the "ref" number for the case in the case subject.  It must be intact as we have sent it to you in square brackets, e.g. [ ref:_00D70IwPy._999999nnnnn:ref ] , otherwise your email will not be seen by a support engineer.  The easiest way to ensure the "ref" number is correct, is just to "reply all" to an email we have sent you for the case, without changing the subject line.
File sizes and types that can be sent by email will be limited by RSA's and your organization's email servers, and can vary from time to time due to IT infrastructure changes.  After emailing a file to RSA, always check for any automatic responses that tell you that your email was not able to be delivered to us and read the reason it gives for the problem.  If you are not able to fix the problem and email again, use another method to send us the file(s).

RSA Support Case


You can attach files to any open support case you have with RSA:
  1. Login to RSA Link 
  2. Click menu:  My RSA 
  3. Click menu:  Cases
  4. A list of recent cases you've been working with will be displayed.  If your support case's number does not already appear in the Recent Case list shown, select My Open Cases from the drop down menu.
  5. Click on your support case's number in the list to display your case's details page
  6. Scroll to the bottom of your case's details page
  7. Click the Attach Files button then follow the prompts.
The maximum size of a file that can be attached to a support case is:  25Mb.

RSA SFTP


See Knowledge Base article 000026364 - How to upload files onto the RSA Secure FTP (SFTP) site for review by Customer Support

Other methods


If none of the above are suitable for the data you need to send, please discuss your requirements with RSA Customer Support.

 

ResolutionThe best method to send files to RSA Support will depend on:
  • The size of the file
  • The sensitivity and type of the file's contents
  • What is most convenient for you
Notify the RSA support engineer assigned to your case if you are having difficulty sending files to RSA Support.
Notes

Important Data Security Considerations


  • For larger amounts of data, RSA recommends using an industry-standard compressed file format, such as a .zip, .7z or .tar.gz file, to reduce the size of data being sent and/or to bundle multiple files into one convenient file.  Note that some file formats, such as jpeg, are already compressed so further compression will not reduce file size dramatically, and may slightly increase it.
  • If you need to send very sensitive information, such as credit card numbers, discuss the best method to use with a support engineer before sending the data to us.
  • File encryption can be used to provide a degree of security for file contents.  Security is dependent on various factors including the encryption algorithm used, size of key, password complexity, and use of an independent secure channel (such as a phone call) to deliver the password to RSA Support.  RSA recommends considering your organisation's data security policies and compliance requirements before sending sensitive data.
  • Often sensitive data, such as passwords, will not be required by RSA Support and should not be sent to us.  Unless RSA Support advises you otherwise, always mask passwords, etc. in the data before sending.  Screenshots can be edited using a simple image editing utility, such as Microsoft Paint.  Audit, log and trace files can usually be edited in a text editor, such as Notepad++, or in the tracing software.

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