RSA Link - Advanced Search Tips

Document created by David Dewald Jr. Employee on Oct 18, 2017Last modified by David Dewald Jr. Employee on Oct 19, 2017
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How to Use Spotlight Search
In case you missed it, the search is found in the upper right corner of the screen (see icon below).


  • In the search field, type in your search criteria and WAIT before hitting the Enter key.
  • Search results will appear in a dynamic list below the search box as you are typing your search criteria. Results are sorted by their type: Content, People, then Places (scroll down to see the entirety of the dynamic results).
  • If you don't see what you're looking for, press Enter and the full search page will appear. Results are sorted by their type: Content, People, then Places (sortable on the left sidebar).



Advanced Search Tips

The tips below can be used in the Spotlight Search or in the full search page. Try searching by:

  • Specific words/keywords. This is the most basic search mode and is also the default. Simply enter your search terms to see content containing all the specified words in any order.
  • Someone's name. Searching for people is similar to searching for specific words. You can't use phrase searching, wildcards, or field- and date-specific searching to find the names of people in the community.
  • Phrases. If you enclose a phrase in quotes, your search will return only content where the words in quotes occur next to each other and in the same order. For instance, specifying "black cat” will return text where this phrase appears exactly as quoted, such as “our black cat brings us luck”, but will not return “the cat was hiding in the black box”. Note: Content searches are case-insensitive. For both regular and phrase searches, we also match words that are very similar, but not identical.
  • Content with words containing certain letter sequences. The wildcard character * matches any number of non-whitespace characters when it is placed at the end of a word or within a word in the query. You can use the following examples to search for "multiplication" or "concatenation." Note: A wildcard cannot be used at the beginning of a word, and it can't be used as a standalone word. Examples below:
Matches content containing the words multiplication, multiple, multimodal, multitude, etc.
Matches content containing the words contagion, concatenation etc.
  • Compound expressions using Boolean operators. The special keywords AND, OR and NOT let you create logical expressions in your searches. When you search, you need to use these terms in ALL CAPS to distinguish them from normal words. For instance, the word And in a search will be interpreted as the word "and," not the special operator AND. The AND operator says that the search should return content containing both the search terms before and after the AND operator. The OR operator returns content if either one of the terms matches. The NOT operator excludes documents that contain (in the fields searched for) the search term after the NOT. (You can't start a search with the NOT operator.) You can also use these operators with sub-queries enclosed in parentheses to create more complex expressions as shown in the following examples:
“quick brown fox” OR rabbit
Matches text containing the exact phrase “quick brown fox” or the word rabbit.
quick brown fox
Matches content containing the words "quick," "brown," and "fox" in any order. Search implicitly assumes the AND operator when an operator is not specified.
(quick brown) AND (fox OR rabbit) AND NOT forest
Matches content containing both "quick" and "brown" in any order, plus either "fox" or "rabbit," but not containing the word "forest." This example shows how you can use parentheses to group more than one word together as a regular (non-phrase) search and to specify the order of operations. Note that the NOT operator can only be applied to simple terms, not compound sub-queries, and it cannot be used inside a sub-query.
  • Special characters and operator words. The following characters and operator words are treated specially in the search syntax (separated by a single space):
* ( ) “ AND OR NOT
You can't search for these characters and operators because we the application uses them for special search syntax. If you use these words in search text in a way that doesn't make sense to the application, the search engine may ignore them. For example, an odd number of quote characters will be ignored, and multiple asterisks next to each other will be interpreted as a single wildcard.
  • Multi-language searching. Searches are performed across all supported languages of the Jive platform. When you search for something, however, the search engine first searches for results that match the language you have set in your Preferences on your profile page (click on your avatar and go to Preferences). If you do not have a language set there, the search engine will use the locale setting of your browser.