Import Questions with Questionnaire or Global Values List
I'm relatively new to archer so please do excuse any odd/simple questions.... That being said I am trying to get stuck into a couple of issues that are perplexing me.
I have a number of questions (over 200) which would all have the same possible answers. When populating my questionnaire its easy for me to do an import but when they are created as fields in the questionnaire they are always field specific values lists. Is there a way either pre or post the question import to set the en masse to either questionnaire or global values lists? I have had a good hunt around in the tool but cant find anything promising 😞
- Community Thread
- Forum Thread
- question import
- question library
- RSA Archer
- RSA Archer Suite
If I understand your question correctly, what you are looking for is to inherit answers. For example, considering the below 4 questions to be imported into the question library:
|Question Name||Question Text||Applicability||Question Type||Display Type||Inherit Answers||Inherit Answers From|
|QM22.214.171.124||Based On Risk Assessment||Values List||Radio Buttons||Yes||DEFBased on Risk Assessment|
|QM126.96.36.199||Based On Risk Assessment||Values List||Radio Buttons||Yes||DEFBased on Risk Assessment|
|QM188.8.131.52||Always Applicable||Values List||Radio Buttons||Yes||DEFAlways Applicable|
|QM184.108.40.206||Always Applicable||Values List||Radio Buttons||Yes||DEFAlways Applicable|
the first 2 questions would inherit their values from the values defined in the question "DEFBased on Risk Assessment". For example, I have around 200 questions using the values specified in "DEFBased on Risk Assessment" question and around 100 questions which have the same answers as defined in "DEFAlways Applicable"
"DEFBased on Risk Assessment" and "DEFAlways Applicable" are also question in the question library, which have answers in Value List format.
You would have to do this before you import the questions in a questionnaire, as (I think) the question parameters populated in a questionnaire do not change after they are created.
Thanks for your reply. I dont think that is quite what i am after. Lets say i have 200 different questions, all that require user input to answer in a questionnaire(s). Now aside from the fact they need answering the other thing they have in common is the possible answer values, lets say "Yes" AND "No". No i dont want to create 200 fields manually so I data import these into the Question Library application so that I may populate questionnaires with these questions. When I carry out a question import each time these are created with a 'Field Specific' values list. Again all is fine and dandy, but lets say i want to add another answer option, for example "Maybe" now i need to edit 200 values lists. Not a great place to be. Now i know i can simply re-import and create a new questionnaire, but it would be easier if instead of a 'Field Specific' values list i can instead set these to use a 'Global' or 'Questionniare' values list, that way i am "creating once use many" as it were. I just simply cant find that as an option. I can create the fields rather than use the question library, but like any IT admin I am trying to achieve the most with the least amount of effort.
Hope that makes sense?
I don't think this is possible as the answers in a questionnaire are defined differently than GVLs.
As far as I am aware, redefining/adding the answers and reimporting the questions in the questionnaire is the "easiest" way available.
Hi Kunal & Max:
This is very helpful. Thank you.
I am also new to Archer. Based on what I understand, I am attempting this. I am trying to import about 110 questions of a survey and about 105 of them have the same 8 multiple choices to pick one from. I am also trying to find an easier way to use the values list.
While importing the Question Import file, there was no problem when I followed the format you have shown below (only relevant fields shown.)
|Question Name||Question Text||Question Type||Inherit Answers||Inherit Answers from|
For the Answers Import file, I did the following :
|QID-1||Answer choice 1||Yes||6||1|
|QID-1||Answer choice 2||Yes||5||2|
|QID-1||Answer choice 3||Yes||4||3|
|QID-1||Answer choice 4||Yes||4||4|
|QID-1||Answer choice 5||Yes||3||5|
|QID-1||Answer choice 6||Yes||2||6|
|QID-1||Answer choice 7||Yes||1||7|
|QID-1||Answer choice 8||Yes||0||8|
Is this the format for Answers Import file? If so, wondering what could be the input for "Answer", "Value", and "Order"? for rows 9 and 10.
So we did something similar, first we imported the questions including QID1, then set the answer values of QID1, then (Now that QID one exists with the correct values as a record in Archer) did an import of the other questions referencing the inherited question. So it was 2-3 separate imports to achieve the finished article.
hope that helps,
Oh I see, it is two stage.
First, import the question and answer file for one question and then,
Second, for the rest of the questions, import just one file with the answers and reference to the inherited question.
Thank you !