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Has anyone been able to create a generic URL that will bring all users directly to a form when they click the url?

Question asked by Mike Girard on May 29, 2020
Latest reply on Jun 2, 2020 by Shlomo Katz

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I am trying to create a URL Link to a global request form that can be sent to users in an email. We have SSO set up for automatic login. The challenge I am running into is the formToken part of the url looks to be specific to the logged in user. The ‘changes apply to’ settings in the form is set up so only users reporting to the requester show up in the user picker.

If I use the below URL that was set for me, it works but not for anyone else. They get request could not be handled error page.

https://hld00099.corpads.local:8443/aveksa/main?Oid=4455&ReqType=Dialog&PageID=RequestFormWizard&Action=New&includeTerminated=true&formToken=e7h4PP%7CSDxPuLyDJW1YJA6fwYyviquaIWaNcGKh4vw%7D%7D

Changes apply to:

One user with the following attributes: users."Identity Source"='AD_MFT_Account' and users."Is Deleted"=0 and users."Is Terminated"=0 and users.Supervisor='${avform.requestor.Id}'

Shlomo Katz Jun 1, 2020 4:48 PM

Correct Answer

I have been chasing this for years and finally took advice from my a reply on my post:

Create a button and choose select a form from list and choose one form:

Place the button somewhere so you can click on it.

Click on the button and copy the URL

https://yoursever/aveksa/main?ReqType=Dialog&PageID=RequestFormListWizard&Action=New&CRButton=651&includeTerminated=true

This can the be an HREF as in Go to Form

See the reply in context

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Mostafa Helmy

May 30, 2020 10:11 AM

I don't think there is an easy way to do that. The form token is generated by the application on a user session basis. They would have to login first for that to get generated.

I believe this is because there are security measures around who can access forms/buttons based on the configured filters.

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Shlomo Katz Jun 1, 2020 4:48 PM

I have been chasing this for years and finally took advice from my a reply on my post:

Create a button and choose select a form from list and choose one form:

Place the button somewhere so you can click on it.

Click on the button and copy the URL

https://yoursever/aveksa/main?ReqType=Dialog&PageID=RequestFormListWizard&Action=New&CRButton=651&includeTerminated=true

This can the be an HREF as in Go to Form

1 person found this helpful

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Mostafa Helmy

@ Shlomo Katz on Jun 2, 2020 5:31 AM

Awesome. Do you have a screenshot of how this looks like for end users clicking on that link? Does it take them directly to the form or do they first have to select the form from a single entry list?

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Shlomo Katz @ Mostafa Helmy on Jun 2, 2020 8:36 AM

It takes them to an area to select the one form, not the most elegant, but is allows for security and scalability.

However, you can set the button with multiple forms, so a person can have a collection of forms form a specific department:

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Mike Girard @ Shlomo Katz on Jun 2, 2020 10:54 AM

Thanks. I gave that a try but since the link bring you to a form selection page, if the user already has something in the search field, it appears to bring them to a blank page.

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Shlomo Katz @ Mike Girard on Jun 2, 2020 11:40 AM

If you select one form in the button configuration, they will not need to search.

We have the "something in search field" issue across the board.

I suggest continuous training and communication.

Hope this helps.

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6 Replies

Mostafa Helmy May 30, 2020 10:11 AM
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Correct Answer
I don't think there is an easy way to do that. The form token is generated by the application on a user session basis. They would have to login first for that to get generated.

I believe this is because there are security measures around who can access forms/buttons based on the configured filters.
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Shlomo Katz Jun 1, 2020 4:48 PM
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Correct Answer
I have been chasing this for years and finally took advice from my a reply on my post:
Create a button and choose select a form from list and choose one form:
Place the button somewhere so you can click on it.
Click on the button and copy the URL
https://yoursever/aveksa/main?ReqType=Dialog&PageID=RequestFormListWizard&Action=New&CRButton=651&includeTerminated=true

This can the be an HREF as in Go to Form
1 person found this helpful
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- Mostafa Helmy @ Shlomo Katz on Jun 2, 2020 5:31 AM
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  Awesome. Do you have a screenshot of how this looks like for end users clicking on that link? Does it take them directly to the form or do they first have to select the form from a single entry list?
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  - Shlomo Katz @ Mostafa Helmy on Jun 2, 2020 8:36 AM
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    Hi
    It takes them to an area to select the one form, not the most elegant, but is allows for security and scalability.
    
    However, you can set the button with multiple forms, so a person can have a collection of forms form a specific department:
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    - Mike Girard @ Shlomo Katz on Jun 2, 2020 10:54 AM
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      Thanks. I gave that a try but since the link bring you to a form selection page, if the user already has something in the search field, it appears to bring them to a blank page.
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      - Shlomo Katz @ Mike Girard on Jun 2, 2020 11:40 AM
        Mark Correct
        Correct Answer
        If you select one form in the button configuration, they will not need to search.
        We have the "something in search field" issue across the board.
        I suggest continuous training and communication.
        
        Hope this helps.
        Like • Show 0 Likes0
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Has anyone been able to create a generic URL that will bring all users directly to a form when they click the url?

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